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When a once-in-a-while perk transforms into a general way of life, we seem to cherish it. Something similar happened to us during the pandemic. Working from home was indeed a job perk back in the pre-COVID days. But it has now become our reality today, and we are not giving it up any time soon, mainly because remote work has given us –

• Flexible work schedules
• Freedom to work from anywhere
• Break from daily commutes
• Sufficient time to spend with our families

And when we say ‘we’, we talk on behalf of the management too. The remote working strategy has proved to be beneficial for organizations as well. Recruiterbox has pointed out why –

• Remote work has brought the office costs down to a large extent
• It has given the much-needed access to an endless talent pool
• Productivity has increased impressively as remote employees are not spending their precious time in stretched coffee breaks and daily commutes
• Remote work improved every employee’s quality of life by improving their physical and emotional wellbeing

Hence, working from anywhere has put forward a win-win situation for both an employer and an employee. Another opportunity to pop-up in recent times due to the work from anywhere concept is hiring talent from anywhere.

At NexAEI, we believe that the phoenix of a decentralized workforce has risen from the ashes of geographical boundaries.

Numerous organizations have already started hiring talents from every corner of the world. In today’s disruptive market, the only thing that holds importance is – your skill. If you are adequately and relevantly skilled, companies will hire you, and your geographical location will no longer be a factor!

As for the organizations that are yet to adopt the hiring talent-from-anywhere model, Forbes has picked out some useful tactics for you –

• • Set your priorities straight and decide on your unique set of hiring criteria
  • Choose your market wisely and get hold of its elements
  • Build your remote employer brand and optimize your HR processes accordingly

And in case you are wondering how to make remote onboarding successful, go through NexAEI Embark, an application that accentuates employee onboarding with cloud capabilities. The talent-from-anywhere model remains incomplete if you do not have the right platform to administer all the pre and post-joining formalities, digitally!

On a final note, predictions say that hiring talent from anywhere and housing a mobile-first global workforce is inevitable. All you need to have is the right resource at the right place and embrace the said transformation as early as you can!

Eliminate buddy punching, proxy attendance and all other forms of attendance indiscipline with Facial Recognition (FR)-Based Attendance Systems. Under ideal circumstances, FR systems have a near-perfect accuracy of 99.97%. And so, Facial Biometrics can undoubtedly be considered one of the most practical and viable employee attendance systems.

Archaic attendance systems would no longer deliver an employee-friendly, smart and futuristic experience in the New Normal. So, it is time to take the leap of faith and say hello to NexAEI for precise and quick attendance capturing.
NexAEI is changing the way organizations are capturing attendance of their distributed workforces, working from anywhere. With NexAEI’s Facial Biometrics, organizations are –

• Capturing attendance with utmost accuracy, thereby eliminating impersonation
• Reducing the high IT infrastructure costs and troublesome deployment that the legacy systems demanded
• Speeding up the attendance capturing process by lessening the face identification time as well as the misconduct of people flow
• Increasing the security of the workplace by restricting unauthorized faces

Another vital aspect that organizations are taking up seriously nowadays is – creating a no-touch workspace. Not all employees are working remotely, and so the ones working from the office premises need to be protected from the ongoing pandemic. So, when an FR-based attendance system captures your attendance, you can vouch for a touchless and safe check-in.

NexAEI is a treat for the new-normal HR. It can be integrated with your pre-existing ERPs, HRMS, and payroll systems seamlessly with the help of its robust API economy. Whenever an employee or any other visitor steps in through the office door, NexAEI is known to emphasize experience for an added delight. It is a must-have for your organization if you wish to provide a top-notch digital experience to your employees.

An ideal attendance monitoring system of the new normal should be free of ID cards, logins, and fingerprints. Hence, switching to the NexAEI way of attendance capturing for your decentralized workforce is the best thing to do!

The journey from ‘normal’ to ‘new normal’ and now onto the ‘next normal’ has only been possible due to continuous innovation and automation. What seemed like an unreal expectation two years back has turned out to be a promising reality today!

A few facts that need to be highlighted first –
• HR teams have had a hard time tracking remote attendance and scheduling shifts since the lockdown
• Location-based attendance tracking (GPS and Geofence) for distributed workforces (home-based as well as outdoor) have gained prominence
• Regularity, transparency, and productivity has increased beyond expectation
• Actionable insights like real-time analytics and customized organization attendance data are the need of the hour for all managers and supervisors

Workplace Automation 2.0

NexAEI’s Workplace Automation 2.0 is on its journey to make attendance smart for organizations and hassle-free for the HR teams. It has achieved great success in simplifying all the present-day HR operations. Among all, the most impactful contribution of NexAEI has been remote attendance capturing and tracking. With it, the employees can punch in their attendance from their handheld smartphones from any location. Moreover, the HRs can access the consolidated attendance data from a smart dashboard and thereby download the actionable reports.

Location-based Attendance Capturing

When it comes to picking out the most preferred means of remote attendance capturing, GPS and Geofence are the real treats. Nothing else could have armed the HR teams more adequately because the new normal is all about distributed workforces. With location-based attendance capturing systems, companies have achieved better accuracy, improved productivity, enhanced security, clearer visibility, and more flexibility. Reviewing attendance workflows has never been easier.

On another note, with a steady improvement in attendance capturing, payroll processing is getting steadier too. Gone are the days of pulling data from all over the place. HRs can now leverage the smart analytics dashboards for payroll generation.

Therefore we see that location-based attendance capturing has eliminated false or proxy check-ins, manual attendance approvals, productivity challenges, and fuzzy supervision of the home-based as well as remote workforces.  With enhanced visibility, the present-day super HRs are no longer just running after attendance, leave, shift, and payroll data. They are becoming more responsible and focused on smart workforce management with even smarter tools, like NexAEI!

Organizations worldwide are known to prohibit certain activities inside their premises, and one such no-no is Disparate Treatment. Intentional discrimination against a protected employee group (based on gender, race, national origin, color, sexual orientation, age, religion, pregnancy, military status, disability, equal pay, or genetic information) is referred to as disparate treatment.

What It Brings

Having complete knowledge of all the discriminatory practices and what one should do to eliminate them from the workplace is every HR’s responsibility. Inability to do so costs an organization its reputation as well as funds. It also has deep-rooted impacts on the overall organizational culture and employee motivation. And with time, it becomes a potential threat when the employees start perceiving it as “the prevailing organizational culture”. It will amplify complaints and accusations, followed by an increased need for top-notch inquiries, and finally, result in a high turnover. Once your organization falls into this pit, you are bound to lose out on your desired productivity levels. Movements like #MeToo or #BlackLivesMatter have also made themselves visible in workplaces due to disparate treatment only, and as we all know, none of these did well for the organizations.

Breaking Free Of Disparate Treatment

Since theory identifies disparate treatment as intentional behavior, it should not be tough to discard. We need able leaders and efficient HRs today to take up certain practices and break free from disparate treatment and the subsequent unfairness. The Academy to Innovate HR (AIHR) has pointed out three prime actions in this regard –

1. To treat every employee with fairness and equality, you need to have comprehensive and unambiguous policies in place. These policies should be valid at every stage of the employment cycle and updated at regular intervals.

2. To sync your policies with government rules and regulations, you need to possess strong legal support. Having a legal advisor will help you deal with tricky argumentative situations.

3. To foster a fair and all-inclusive organizational environment, you need to encourage the DEI (Diversity, Equity, and Inclusion) culture. No other effort will help eliminate disparate treatment like this one. A 2021 workplace needs the DEI culture

Laws have been prohibiting workplace discrimination for several decades now. But standing in the 21st century, even today, we had failed to create zero discrimination workplaces. It is about time for the super HRs to hold the reigns and take the responsibility of bringing ‘the real change’ in the workplace culture.

A genuine pledge today will make way for a diverse, equitable, and all-inclusive workplace tomorrow!

Being able to churn some good things out of all the bad had always been a great move. Something similar happened when we faced the COVID-19 pandemic.

With workforces becoming decentralized, organizations had no other option than to innovate solutions for supporting and simplifying remote operations. And as we complete a year with this pandemic, our solutions have only gotten more polished, flexible, and robust.

The newly gained speed and agility have made organizations function seamlessly, even with a decentralized workforce. Today, we can see no difference between managing the past centralized workforce and the present decentralized one. Likewise, while working towards attaining that perfect balance in the distributed and decentralized workforce management, organizations have witnessed certain benefits with today’s tech resources.

High Scalability Levels

Resources used today are capable of supporting decentralized workforce planning. The centralized reporting structure of the present-day decentralized workforce helps to accommodate the planning networks from various locations and provide visibility from a central point.

Self-Service

Self-service is the biggest boon of the said resources. It empowers the workforce to take charge of their own work lives. Gone are the days of running from desk to desk for collating information. Instead, it is the centralized data hub or the reporting structure that promotes self-service for getting work done. The present resources are capable of collating data from the distributed workforce and making remote jobs easier.

Transparency and Impartiality

Automation has helped us gain better visibility of decentralized workforce management. The fact that the operations have become more transparent now has made employees satisfied and partiality reduced. The managers are now capable of accessing all the information they need. It again ensures that no employee gets indulged in practicing partiality.

In short, even though workforces are distributed and decentralized today, the new age automation has helped us in balancing seamless operations and uninterrupted collaboration perfectly. So, are you still in two thoughts about adopting automation?

The merger of humanity and technology has been the highlight of the new normal on the work front. This merger had made the extended and unplanned work-from-home phase simpler to a great extent. But as society is rolling back to its pre-pandemic pace (of course, with certain health-related restrictions), we have started living in the ‘next normal’. And this next normal is all about workplace automation; the one that we call “Workplace Automation 2.0”.

Before delving deep into the technicalities of this automation-driven workplace, let us ponder over –

• The new values that our organizations should have
• The proper utilization of time and effort that automation would save

Doing so will help us reimagine and recreate the culture of our automation-driven workplaces. Workplace automation 2.0 is here to multiply our benefits and make work more undemanding, agile, and engaging.

Restating commitment for growth

Employees previously were often so overinvolved in work that there was hardly any time for personal growth. Automation is blowing velocity into work. Due to automation, the working professionals are freed from monotonous and low-value jobs and allowed time to reskill or upskill themselves. Automation is accelerating professional growth. It is here to prioritize strategic moves over the administrative ones and smart tasks over mundane data collection.

Workplace Automation 2.0 will eliminate the busywork, unmask the hidden employee skills and promote career advancement.

Advancing a learning culture

Automation has become the core of post-pandemic workplaces. The crisis has spurred the introduction of path-breaking technologies like never before. This new-age smart workplace demands quick and continuous learners for integrating those technologies into business.Besides, the ability to take up the agile way of working and innovating is here to prepare workforces for future crises too. All you need to do is create a supportive environment for your employees to keep learning.

Advancing a continuous learning culture in the era of Workplace Automation 2.0 will give birth to a valuable and knowledgeable workforce.

Every crisis comes up with possibilities and innovations, and this time it is “Workplace Automation”. It has enabled leaders worldwide to reconsider the pre-pandemic workplace culture and transform it for a smart present and dynamic future. So keep refining the various facets of workplace automation for the “smart future of work”!

The sudden outbreak of a pandemic had made us go through several drastic transformations, one of which has taken over today’s workplaces,globally. Workplace automation, which had been a good-to-have requirement till then, has suddenly transformed into a must-have with businesses looking to invest more in it.

The Workplace Automation 2.0

Every business had shifted from its physical premises to hand-held smartphones, and our homes are our workplaces now. The pandemic had rendered a centralized reporting structure to today’s decentralized workforce. All of these have been possible due to the widespread adoption and implementation of automation during this New Normal. With workplace automation 2.0, we at NexAEI believe you can be ‘anywhere’ but still be ‘here’!

What did it bring?

The smart and timely adaptation of digitization and automation amid all the turbulence and ambiguity has made businesses much more robust and dynamic than the pre-COVID era. Organizations have learned to leverage technologies the right way and enhance their performances along with upgrading themselves digitally.

Being ready for the future, intelligently

The automation that we are talking about has made businesses crisis-proof and fit for the future. They have emerged out as more Agile, Intuitive, Engaging, and Connected. This new normal’s intelligent automation 2.0 has equipped workplaces with unquestionable rationality, improved accuracy, and much greater speed.

Key Takeaway

Work, workplace, and working circumstances are changing every hour today, and so is automation. Therefore, even the slightest delay in its adoption and the subsequent follow-up will push you away from gaining that necessary ‘cutting-edge’. The deployment of intelligent automation will help you run in this race and firm up your position as a trusted brand in this testing time. Workplace Automation 2.0 will progress with the new normal uncovering itself further, bit by bit. All you need to do is be at the right spot, adequately armed so that you do not waste any time in adopting it and advancing further.

Watch out this space as we reveal more about Workplace 2.0, its components, and help you define the pathway to creating and enabling a ‘smarter’ workplace of the future.

Ensuring safety and high-end user experience are undeniably the primary aspects of every no-touch visitor management system today. And by now, the entire world is well aware of it. But do you know what else it can do for your organization?

A survey conducted by The Receptionist in 2015 had shown that receptionists or front-office executives spend their working days by assisting in jobs like Data Entry (31%), Human Resources (20%), Accounting (15%), Social Media (14%), Newsletters (9%), Travel Planning (7%) and others (4%) outside their jobs.

And if given a chance and freed from the reception desk, they can utilize their skills and potentials to do much more than just checking in and checking out visitors. This change, in turn, can enhance your organizational productivity as well.

Previously, the office reception or front desk, or even the Human Resources departments were considered to be siloed departments, but not anymore.

Today’s smart workplaces are moving to smartphones, and hence work is not limited to particular departments or desks and desktops. The pandemic has retuned work and the workplace thoroughly. Hence, when it comes to visitor management, technology wins over humans as digital check-in applications or reception sign-in kiosks offer a completely ‘no-touch’ experience.

One vital contributor towards increased productivity is reducing time consumption too. Hence if organizations can leverage systems for slimming time down, then enhancing productivity becomes easier for them.

And one such system is digital no-touch visitor management. In the busiest of workplaces too, multiple self-check-in kiosks help in eliminating queues by checking in multiple visitors.

Again, a no-touch visitor management system helps to execute contactless and streamlined visitor and employee check-in and out from personal mobile phones. Therefore, we would not be exaggerating if we say that the most appropriate time for reskilling or upskilling is finally here. Gartner has identified reskilling/upskilling as one of the top 3 HR priorities that will rule 2021.

To sum up, a no-touch mobile visitor management system cuts down on an office receptionist’s, HR’s and admin’s work, makes way for their upskilling, and ultimately culminates into better productivity for the organization as a whole.

Organizations leveraging mobile and touchless visitor management systems are two times more likely to operate better, faster, and safer!

With smartphones in every hand, location-based attendance tracking has become much easier today than it ever was in the past. Pre-pandemic, when we used to work from our office desks, we never felt the need for something like this. But with a distributed and remote workforce today, the easiest and the most accurate way of tracking employee attendance is the Location-Based Attendance Tracking System.

You must have used GPS-based attendance tracking in the past and had derived incredible benefits from it. But this system demanded an upgrade when the pandemic hit us. And this had led NexAEI to integrate the geofencing-based attendance tracking system into our product.

In case you are wondering, geofencing is a tracking capability that comes with a pre-set virtual border, known as Geofence. With the geofence-based attendance tracking feature integrated into our smart employee management solution, NexAEI EmPal, we had been capable of transforming the attendance marking experience for our remote employees.

MOST COVETED BENEFITS

1. If you have on-site employees, EmPal’s geofencing-based attendance tracking will enable you to pinpoint whether your employees are checking-in early or even practicing buddy-punch in any way. Hence, it will become easier for you to track all your employees at work.

2. You will be able to restrict checking-in from any location outside your pre-set geofence. In this way, certain boundaries can be set, which will wipe off time theft completely. In case you wish to restrict home or en-route to office check-in, EmPal will enable you to do even that.

A smart and mobile attendance management solution is more of a necessity today than just a delightful alternative. Given the distributed workforce of this new normal, there is no better option than NexAEI EmPal to track remote employees at work.

Also, NexAEI EmPal is not just limited to location-based attendance tracking; it encompasses QR-code based attendance and advanced AI based (facial recognition) attendance capturing too.

So, to add ease and convenience to your corporate duties, switch to NexAEI today!

2020 has undeniably been the game-changer when it comes to innovation and implementation of technology. And like every other innovative solution, the one that we would be talking about in this blog was birthed from specific lockdown-borne shortfalls – digital employee onboarding that leverages cloud capabilities.

The lockdown had got our entire workforce to operate from home, and strive to keep the operations running unaffected as much as possible. It made our HR friends worried as screening potential candidates and onboarding them from home was indeed a daunting task at hand. Through various surveys conducted, we gathered that these are some of the crucial challenges faced by recruiting HR in terms of onboarding remotely/digitally –

• Emerging out as impersonal to the candidates
• Not being able to monitor or track the candidate’s progress
• Breakdowns in communication
• Failing to make the desired connection with the new joiners
• Not being able to provide them with the necessary tools and resources

Does any of these relate to your onboarding situation? If yes, then hold on as we reveal something interesting shortly!

The in-house challenge of onboarding candidates remotely amid the lockdown made us enhance our onboarding solution to enable our HR to leverage a completely automated virtual onboarding experience with the all-new version of NexAEI Embark. With this state-of-the-art onboarding application, our HR could manage all the pre-and post-joining formalities with just a few clicks from anywhere. And more importantly, the new joiners as well as the HR can leverage our mobile-based application to complete their entire onboarding process. Yes, candidate onboarding on smartphones is a reality now!

NexAEI Embark ensures –

• Hassle-free onboarding
• Quick, easy, and paperless processing
• Streamlined employee onboarding
• Strengthened brand culture

Shifting from traditional to digital onboarding has not only aided our business but has enhanced our brand image among the new joiners as well. Above all, NexAEI Embark has helped us take our employee onboarding experience to the next level. So, if you haven’t taken the big-leap of digital transformation yet, we urge you to ponder over the top 4 benefits that a digital onboarding application can bring you.

• Optimization of HR’s and employee’s time
• Augmentation of brand image
• Creation of a sense of attachment and acceptance
• Stabilization of the business

In case we could hit the right note regarding your onboarding woes, get in touch with us at NexAEI, and we will get back to you with the perfect solution for your organizational needs. Let us help you experience the future of candidate onboarding with you!
Happy working!