HOW CAN LEADERS KEEP THEIR WORKFORCE ENGAGED DURING THE SECOND WAVE OF COVID-19?

Unique to every organization, the right leadership inspires people and guides them rightly in every situation. We had witnessed many such commendable examples of leadership in the last year during the pandemic when workplaces had to go completely remote. After a year of working from home, just when the organizations had started to re-open, a second wave of the coronavirus appeared, forcing the organizations to go remote again.

Even though the pandemic had given the employees a chance to work from the luxury and convenience of their homes, it had destroyed their work-life balance. As a result, burnouts had become quite common. A study reveals that a whopping 73% of working professionals are already burned out. And if not led properly, the forthcoming surveys are going to present even scarier figures. At this point, the right leadership needs to step in; to keep the employees engaged, to help them recover from burnouts, and regain the lost balance.

Speaking of employee engagement, here’s what leaders might consider doing during this second wave –

Co-create virtual experiences for spiking up interest

Be it hosting an open mic session or a scavenger hunt or Friday night watch parties or even a yoga session, the leaders need to look for various ways to keep employees engaged. This whole ‘co-creating a virtual culture’ with the employees is known to spike up their interest in showing up. The attempts to mimic the activities of other companies will fail. All you need to do is co-create experiences with your employees in their unique ways. Remember, the idea is to keep them engaged and churn out some positive responses from these activities.

Promote affinity and create a safe space for speaking up

Who doesn’t want to feel included? Craving connections and building relationships are what make us humans. So, when you promote affinity, you create a culture of inclusiveness. Your remote workplace consists of people from various cultures, mindsets, and interests. The key is to recognize all of them as your own, build connections with them, and hear what they have to say. Your employees need to feel safe and reveal their true selves in the space that

you create for them. These tough times demand you to be a little easy with your employees, offer a helping hand at times, and be approachable. The right leadership calls for kindness.

Acknowledge and appreciate the efforts

One should always appreciate genuine efforts. None of us had signed up for full-time remote work, and so we did not know of the baggage that would come with it. When every employee is striving to keep the business uninterrupted, you must acknowledge their efforts. Showing small gestures of appreciation goes a long way and is proved to generate a huge engagement.

Your workforce is your biggest asset. It is the time when you need to show that you care. Your care will be the biggest driver of employee engagement at critical times like this. Remember that the right leadership now will make your employees go far and beyond for you tomorrow.

4 Steps To Boost HR Functions in an SME

Qualified HRs for any Small and Medium-sized enterprises) needs to be in perfect sync with the organizational objectives, operate accordingly, and contribute considerably to the organizational success!

Unlike larger organizations, SMEs do not have huge budgets or innumerable resources. All they need to do is strive continuously to master the art of people trades and get right at it.

We offer you 4 key steps that would help to direct SMEs towards improving their HR functions –

1. Build an effective strategy first

Firstly you need to have a clear idea about the expectations pertaining to the HR function. The expectation is different for different organizations as the HRD functions in coordination with the organizational aims and objectives. Expectations vary from successful recruitments to workforce upskilling to people management to performance management and so on. So, it is important to strategize first and then go for action.

2. Observe the employment lifecycle step by step

Whether an employee is performing in tandem with the organizational departmental objectives or not, needs to be identified by assessing the employee lifecycle. Not that the HR will bear every responsibility but, with a systematic observation of every step of the employment lifecycle, HR will be able to identify the areas that seek upgrading.

3. Monitor data for identifying trends and loopholes

For every organization to recognize its loopholes, assess its effectiveness and spot trends, monitoring people data is essential. It helps in assessing the effectiveness of the HR function too. The HRs need to utilize that data to back decision-making and ensure that the KPIs (Key Performance Indicators) are in place.

4. Be a good listener to your employees

Taking regular feedback from the employees, conducting engagement surveys, arranging one-on-one meetings, putting up a suggestion box, and so on will help you interact with your employees to listen to them. Doing so will help you identify their problem areas and subsequently chalk out improvement plans for them. Listening to the employee voice will strengthen the HR functions and facilitate growth.

Every organization needs its unique HR and unique strategies that fit its requirements perfectly. Every step taken as an HR for your company should be data-backed and evidence-based, and most importantly, it should reflect your business and employee needs. Note that the growing phase is crucial for SMEs, and with time you will see your employees evolving along with the organization. Being agile, approachable, and intuitive will help your organization improve the HR functions, and you stand out from the crowd.

Upskilling Your Way To Win The New Normal

The modern-day workplace abides by two vital aspects for mastering the new work reality; the first is having relevant skills, and the second is their timely execution. Having navigated through alien territories for over a year now, organizations have finally realized the value of holding on to essential skill sets. Since then, every successful company has been trying to retain their employee potentials by either upskilling or reskilling them. Skill enhancement tops every business strategy today, given the cut-throat market competition.

Operational Re-engineering

Organizations are re-engineering their operations to ensure business continuity since the pandemic. They have created a robust environment for upskilling in which the employees can identify innovative skills and get acquainted with them. Virtual learning being a prime facet of the said environment, corporates are collaborating with institutes and offering customized skill development courses to their workforces. Such upskilling plans would encourage professionals to self-learn and excel in today’s disruptive marketplace.

Digital dexterity

Distributed workforce and remote working have paved the way for digital proficiency. Organizations are investing in digital skill-building. Professionals today need to be digitally dextrous to move forward. Be it aligning the business strategies or streamlining its goals, being digitally sharp will position organizations in a better place for the upcoming technological pivot.

Cross-function

Cross-function as a trend is gaining acceptance all over. Organizations should engage in upskilling or reskilling their workforces so that one employee can fit into various job roles. This knowledge range will help professionals develop intense administrative skills too. It is probably the best advantage that cross-functioning can offer. The cross-functional work strategy has the capability of reinforcing team spirit and intensifying engagement by inter-team knowledge sharing.

As the world conforms to the reality of the new normal, upskilling can make a huge difference. To conclude, as long as the working professionals are keen on upskilling themselves, organizations are bound to sustain in this competition.

What is the Future of Visitor Management?

Since the day COVID-19 had hit us last year, organizations have worked incessantly towards transforming the pre-existing ways of working. Getting back to the workplace after a long hiatus was not easy. Employees needed to walk into futuristic and safe office premises. And the first step towards achieving this vision was getting a touchless visitor management system (VMS) in place. The way towards an automated, digital, and no-touch 2021 workplace was about to begin from a touchless reception desk!

The Future of Visitor Management –

The top 5 indispensable features to look for in a 2021 VMS are –

  • Pre-registration of any person entering the facility or office premise
  • Customized workflow maintenance for signing in various types of visitors & guests
  • Providing the visitors with digital cards for minimizing contact and controlling in-office access
  • Host notifications on employee/user mobile app as and when the visitor arrives
  • Visitor reporting and dashboard in real-time

An efficient VMS increases your organizational security by many folds, and at the same time, it also streamlines your visitor or people management. Besides, your digital reception desk helps in making a futuristic impression on your visitors too.

The VMS Market

The global VMS market, which stood at US$ 920.5 million in 2020, has been projected to hit US$ 1428.6 million by 2026. The need to keep records of all the visitor data (guest any employee) and restrict all unauthorized entries have triggered the said rise. Besides, analysts are also pointing at increased agility by discarding data center-based services and adopting the cloud ones.

What is NexAEI VisMate?

NexAEI VisMate is a cloud-based contactless reception desk; specially designed to offer a unique touchless experience to both employees and visitors. It caters to the new-normal visitor management requirements and is apt for all kinds of businesses. VisMate is helping visitors make the most of their visits.

  • It is proactively safeguarding the visitor health (given, the pandemic) as well as the organizational integrity
  • It is enabling compliance protocols and meeting the set standards by recording the visitor data
  • It is creating an impactful brand presence by providing a futuristic and completely touchless experience
  • NexAEI has set out on a mission to assist organizations to get back to work safely and smartly, and it has so far succeeded in its attempt. The touchless kiosks are making VisMate a must-have and are relieving the organizations of the daily hassles of queue management!

Leveraging the Next-Generation of Leave Management System | NexAEI EmPal

Leave management is probably one of the most tedious and error-prone HR jobs. Being overloaded with numerous other tasks, the HRs of every organization already found it very challenging to manage employee leaves. Then, a pandemic hit us, and this task became a lot more demanding as the workforce went remote. Also, the need for a paperless automated Leave Management System became all the more evident.

With the dawn of Workplace Automation 2.0, businesses had started implementing automated leave management systems (LMS) and reducing the HR workload thereby. Hence, it is about time that we introduce the smart and flexible online leave management service of NexAEI and dig deeper into the indispensable benefits that it brings to an organization.

1. Transparency

NexAEI’s LMS wipes out favouritism from the system due to the transparency it brings to the table. Every piece of information is just a few clicks away from every employee as well as every manager. So, the system becomes completely transparent and authentic.

2. Accuracy

Gone are the days of rummaging through heaps of files and papers for data. With NexAEI, HRs can access accurate data on absences, leaves, payroll, and so on in no time. The risk of wrong data entry is done away with this automated system as the LMS operations are reversible. So, compromising on accuracy is out of the scenario.

3. Availability

It enables real-time communication as employees and managers operate on the same platform. With this system requesting leaves and approving or rejecting them has become faster, and at every point in time, the managers can gauge the available workforce and predict workload accordingly. Hence, they can schedule tasks beforehand, and no employee gets overburdened with work. It has helped in increasing employee satisfaction too.

4. Cost-cutting

Cost-cutting Cost-cutting is a vital aspect for all organizations all-over as they are constantly trying to cut the cost spent on office supplies and safeguarding documents. Having an automated LMS like NexAEI helps in secured workforce tracking and managing in a paperless environment. Again, having a clear view of the employee availability enables other organizational cost savings related to uninformed absence.

In short, NexAEI is making it big in the market with its automated leave management service, at any time and from anywhere. How about booking a quick demo with us and seeing it for yourself? Get in touch with our attendance and leave management experts today!

3 Strategies That Will Redefine the New Normal Work Culture

The last twelve months have been very challenging for work, the workforce, and the workplace. While work from home became the new norm, distributed workforces and hybrid workplaces have replaced the old standards. No one said it would be easy and it hasn’t even been so, but circumstances left us with no choice but to adapt ourselves to the paradigm shift.

Now that we are operating in the new normal, we ought to remind you of the top 3 strategies that will help us make the most of 2021.

Firstly, we need to accept the new normal willingly.

Even though it comes along with many challenges, it has its pros as well. WFH has eliminated the daily commuting hours from the work schedule as well as the over-stretched breaks. Employees are making appropriate use of the otherwise lost hours, working flexibly, bringing in more productivity, and enjoying a better work-life balance. This flexibility has also spiked up the level of satisfaction amongst the employees.

Secondly, to be a perfect fit for the new normal, we need to brace up our technical proficiency.

Organizations worldwide are demanding agility and intuitiveness, and so being technically proficient has become a necessity today. Workplace automation and cloud-based technologies have become the very food for thriving in this post-COVID business world. Working with a remote or distributed team means being available from anywhere, irrespective of the immediate location. And we can achieve such robust networking and connectivity distribution only by honing our technical skills constantly.

Thirdly, implementing the right leadership is everything.

As the new-normal workplaces are working with hybrid and remote teams for the first time, it is essential that the leaders re-think and re-charge their leadership skills in more effective ways. The old leadership tactics will no longer yield the result that we need today. Leaders need to be optimistic, agile, and compassionate. As working together out of the same office is rare now, a leader needs to put in more effort to keep the team connectivity intact. The right leadership has the power to make a notable difference in the way organizations function.

To conclude, even though an unforeseen pandemic had appeared and disrupted the global business world, however, with the right skills and strategies in place, it is never too tough to get back on track.

NexAEI | An Advanced Attendance Dashboard for the Distributed Teams

It is no secret that business leaders are always keen on enhancing their organizational processes. They are always looking out for the latest market trends and technologies and incorporating the same in their organizational structures. So, when remote working became mandatory, organizations started adopting cloud-based attendance software or applications (SaaS-based) for capturing the attendance of their new distributed workforce.

NexAEI has been transforming how organizations capture employee attendance and process the same data for payroll and other purposes with its cutting-edge technology. Capturing and recording attendance from anywhere using smartphones was never this easy.

Whether you have an on-site workforce or an off-site or WFH one, much bigger trouble is to pull all the scattered attendance data daily, sort them according to organizational rules, process the payroll, make decisions based on the attendance data, and so on. This job is too cumbersome and time-consuming for your HR.

As a result, the moment NexAEI made its appearance in the market, the organizations that were struggling so long had no looking back.

What NexAEI Offers?

  • A comprehensive view of on and off-site attendance data at one place and reduce the hassle of collecting them from various points
  • Filtration of attendance defaults like short hours, late arrivals, early check out, single punch, etc. and help to stop irregularity therein
  • View and download actionable reports for smooth payroll processing by generating actionable and downloadable reports as per your requirement
  • Employee attendance regularization for enabling timely decision-making
  • Rule-based attendance data visibility

NexAEI is ‘Centralizing Attendance from Anywhere’ for Businesses

Attendance data collected with QR Code or Facial Recognition or Geolocation and Geofence-based attendance capturing system from various locations gets stored in one cloud-based centralized server. Managers are entitled to access this data from anywhere and at any time.

The benefits do not end here. The flexibility of NexAEI enables its integration with any other existing payroll management software, thereby making the entire attendance system much more efficient.

As Replicon suggests, leveraging mobile and the next generation technologies has become vital today as the time and attendance landscape is evolving. For the current distributed workforce that demands mobile-first capabilities, an advanced attendance dashboard is a true blessing!

The visibility that NexAEI attendance tracking system brings to the table is way ahead of its esteemed contemporaries.

How about booking a quick demo with us and seeing it for yourself? Get in touch with our attendance experts today!

Hiring Talent from Anywhere & Building a Global Workforce

When a once-in-a-while perk transforms into a general way of life, we seem to cherish it. Something similar happened to us during the pandemic. Working from home was indeed a job perk back in the pre-COVID days. But it has now become our reality today, and we are not giving it up any time soon, mainly because remote work has given us –

  • Flexible work schedules
  • Freedom to work from anywhere
  • Break from daily commutes
  • Sufficient time to spend with our families

And when we say ‘we’, we talk on behalf of the management too. The remote working strategy has proved to be beneficial for organizations as well. Recruiterbox has pointed out why –

  • Remote work has brought the office costs down to a large extent
  • It has given the much-needed access to an endless talent pool
  • Productivity has increased impressively as remote employees are not spending their precious time in stretched coffee breaks and daily commutes
  • Remote work improved every employee’s quality of life by improving their physical and emotional wellbeing

Hence, working from anywhere has put forward a win-win situation for both an employer and an employee. Another opportunity to pop-up in recent times due to the work from anywhere concept is hiring talent from anywhere.

At NexAEI, we believe that the phoenix of a decentralized workforce has risen from the ashes of geographical boundaries.

Numerous organizations have already started hiring talents from every corner of the world. In today’s disruptive market, the only thing that holds importance is – your skill. If you are adequately and relevantly skilled, companies will hire you, and your geographical location will no longer be a factor!

As for the organizations that are yet to adopt the hiring talent-from-anywhere model, Forbes has picked out some useful tactics for you –

    • Set your priorities straight and decide on your unique set of hiring criteria
    • Choose your market wisely and get hold of its elements
    • Build your remote employer brand and optimize your HR processes accordingly

And in case you are wondering how to make remote onboarding successful, go through NexAEI Embark, an application that accentuates employee onboarding with cloud capabilities. The talent-from-anywhere model remains incomplete if you do not have the right platform to administer all the pre and post-joining formalities, digitally!

On a final note, predictions say that hiring talent from anywhere and housing a mobile-first global workforce is inevitable. All you need to have is the right resource at the right place and embrace the said transformation as early as you can!

Facial Recognition-based Attendance – from being a delighter to a touchstone!

Eliminate buddy punching, proxy attendance and all other forms of attendance indiscipline with Facial Recognition (FR)-Based Attendance Systems. Under ideal circumstances, FR systems have a near-perfect accuracy of 99.97%. And so, Facial Biometrics can undoubtedly be considered one of the most practical and viable employee attendance systems.

Archaic attendance systems would no longer deliver an employee-friendly, smart and futuristic experience in the New Normal. So, it is time to take the leap of faith and say hello to NexAEI for precise and quick attendance capturing.
NexAEI is changing the way organizations are capturing attendance of their distributed workforces, working from anywhere. With NexAEI’s Facial Biometrics, organizations are –

  • Capturing attendance with utmost accuracy, thereby eliminating impersonation
  • Reducing the high IT infrastructure costs and troublesome deployment that the legacy systems demanded
  • Speeding up the attendance capturing process by lessening the face identification time as well as the misconduct of people flow
  • Increasing the security of the workplace by restricting unauthorized faces

Another vital aspect that organizations are taking up seriously nowadays is – creating a no-touch workspace. Not all employees are working remotely, and so the ones working from the office premises need to be protected from the ongoing pandemic. So, when an FR-based attendance system captures your attendance, you can vouch for a touchless and safe check-in.

NexAEI is a treat for the new-normal HR. It can be integrated with your pre-existing ERPs, HRMS, and payroll systems seamlessly with the help of its robust API economy. Whenever an employee or any other visitor steps in through the office door, NexAEI is known to emphasize experience for an added delight. It is a must-have for your organization if you wish to provide a top-notch digital experience to your employees.

An ideal attendance monitoring system of the new normal should be free of ID cards, logins, and fingerprints. Hence, switching to the NexAEI way of attendance capturing for your decentralized workforce is the best thing to do!

Location-Based Attendance Capturing Wins The Day

The journey from ‘normal’ to ‘new normal’ and now onto the ‘next normal’ has only been possible due to continuous innovation and automation. What seemed like an unreal expectation two years back has turned out to be a promising reality today!

A few facts that need to be highlighted first –
• HR teams have had a hard time tracking remote attendance and scheduling shifts since the lockdown
• Location-based attendance tracking (GPS and Geofence) for distributed workforces (home-based as well as outdoor) have gained prominence
• Regularity, transparency, and productivity has increased beyond expectation
• Actionable insights like real-time analytics and customized organization attendance data are the need of the hour for all managers and supervisors

Workplace Automation 2.0

NexAEI’s Workplace Automation 2.0 is on its journey to make attendance smart for organizations and hassle-free for the HR teams. It has achieved great success in simplifying all the present-day HR operations. Among all, the most impactful contribution of NexAEI has been remote attendance capturing and tracking. With it, the employees can punch in their attendance from their handheld smartphones from any location. Moreover, the HRs can access the consolidated attendance data from a smart dashboard and thereby download the actionable reports.

Location-based Attendance Capturing

When it comes to picking out the most preferred means of remote attendance capturing, GPS and Geofence are the real treats. Nothing else could have armed the HR teams more adequately because the new normal is all about distributed workforces. With location-based attendance capturing systems, companies have achieved better accuracy, improved productivity, enhanced security, clearer visibility, and more flexibility. Reviewing attendance workflows has never been easier.

On another note, with a steady improvement in attendance capturing, payroll processing is getting steadier too. Gone are the days of pulling data from all over the place. HRs can now leverage the smart analytics dashboards for payroll generation.

Therefore we see that location-based attendance capturing has eliminated false or proxy check-ins, manual attendance approvals, productivity challenges, and fuzzy supervision of the home-based as well as remote workforces.  With enhanced visibility, the present-day super HRs are no longer just running after attendance, leave, shift, and payroll data. They are becoming more responsible and focused on smart workforce management with even smarter tools, like NexAEI!